Administrative Assistant - Job Posting

Written By Fiona Firby

The Curtain Call Custom Interiors  |  White Rock, BC  |  Full-Time, In-Studio

ABOUT THE ROLE

The Curtain Call Custom Interiors is a high-energy boutique interior design firm in White Rock, BC, committed to providing white-glove service to our clients in the White Rock, South Surrey and Langley areas. We value excellence and creativity, and we're looking for a detail-oriented Administrative Assistant to enhance the efficiency of our office operations.

This is an in-studio role at the centre of how we run our projects; from processing payments and managing supplier bills to drafting agreements, tracking orders, and keeping client files airtight. You will own the administrative and financial side of the business, keeping multiple active projects moving at once. Strong organizational instincts and the ability to shift priorities quickly are a must.

The right person for this role takes real ownership of their work. You notice when something is off, follow through without being asked, and bring a calm, organized presence to a fast-moving environment. A genuine interest in interior design is a bonus, but what matters most is that you care about doing things properly and take pride in keeping a business running smoothly.

WHAT YOU WILL DO

  • Maintain financial records in QuickBooks, consolidating bills, expenses, and payments across active projects as well as internal office costs

  • Prepare client proposals and agreements, consolidating formal scopes of work with related quotes, markups, and project details into polished documents

  • Maintain accuracy across all project documentation: cross-referencing quotes, bills, contracts, and supplier information to catch and resolve discrepancies

  • Track change orders, internal hours, and project costs to ensure accurate and timely client billing throughout each project

  • Issue purchase orders and track order and delivery status through to completion

  • Manage contracts and legal paperwork for outside trades and contractors

  • Keep project folders, client/trade/supplier databases, and office systems organized & up to date in Google Drive and Notion

  • Handle calendars, client correspondence, lead follow-ups, and general day-to-day office operations

  • Follow through on post-project service calls, deficiency lists, and warranty issues to completion

WHAT WE ARE LOOKING FOR

Required

  • 3+ years in an administrative, coordinator, or operations role, ideally in a project-based environment

  • Hands-on experience with QuickBooks for bill entry, expense tracking, and financial record-keeping

  • Proficiency in Google Workspace, particularly Sheets (formulas, budget tracking) & Docs (agreements)

  • Strong written communication skills; comfortable corresponding professionally with clients, trades, and suppliers

  • Exceptional attention to detail and a methodical approach to documentation

  • Proven ability to manage competing priorities across multiple active projects without dropping the ball

  • Self-directed and resourceful, able to resolve problems independently and escalate when appropriate

Nice to Have

  • Experience with Notion or similar project management tools

  • Background in interior design, construction, or a trades-adjacent industry

  • Familiarity with purchase orders, supplier invoicing, and supply chain tracking

  • Comfortable learning new digital tools quickly

COMPENSATION

$45,000 - $55,000 per year, commensurate with experience.

HOW TO APPLY

Ready to apply? Fill out our application form below. We review every submission and will be in touch if we think there's a fit.

The Curtain Call Custom Interiors is committed to creating a diverse environment and is proud to be an equal-opportunity employer. We encourage individuals from all backgrounds to apply.

Apply Here
Fiona Firby